GSec Miles 17-18: SAC

152

In this series, we take a closer look at how the outgoing General Secretaries of the various boards have performed in their tenures: the progress they’ve made, the points still left to be struck off and the highlights of the year.

In our last segment, we analyze Student Affairs Council (SAC) General Secretary Priyanshi Mishra’s manifesto (which can be viewed here: https://drive.google.com/file/d/1KyDrIEIecKJD27B1x1HXiaFK-zOMap9C/view?usp=sharing): the points struck off, the motions put into progress and the other highlights of her tenure.

Completed:

  1. Digitisation of UG/PG section: The ‘No dues’ portal is in its final stages, with just data collection going on, subject to department availabilities, rest of the system ready to be made live. A team of two designers is working on designing the UG/PG Employee Review Portal that includes the UG/ PG section complaints mechanism (which is modeled on the IIT Kgp portal).
  2. Improved student interaction by frequently floating surveys regarding policies, complaints etc.
  3. System of including students in design and development projects of SAC and awarding design credits. A few SAC initiatives with student involvement:
  • E-voting (A mail was floated by Prof Joby Joseph seeking people who were interested in coding projects)
  • Complaints portal (For complaint system, the development club of CAIC was contacted with design credits serving as incentives for the students)
  1.  Department Mentorship/Academic Advisors- Approved. But since some faculty might not want to be a part of it, a plan of allocating 2-3 advisors per batch has been initiated which will be overseen by Prof Sangeeta Kohli starting next semester.
  2. Inter-Hostel Technical Culture – In order to encourage an Inter-hostel technical culture, the Board for Technical Activities was approved by CAIC; it will start functioning from the next semester as soon as the senate meets.
  3. TnP Nucleus Team Issues – As a member of the TnP committee, Priyanshi raised the issues of nucleus team in meetings. However, their implementation and regulation does not come under her purview and hence, cannot be controlled directly. A database of TnP CV points creation is also under construction after approval from HOD TnP.
  4. Real Time Company Updates in TnP: According to the SAC, the TnP did not agree to this since the status of different companies can be found out from the TnP office in person. On a related note, a student survey was conducted with over 200 responses, the issues raised in which were forwarded to TnP, and the final say lies with the nucleus committee.
  5. Promoting alumni interaction: This was brought about through the introduction of the alumni mentorship program.

 

Partially Done-

  1. Pay-per-meal: Being handled by BHM GSec as the idea was started by the ex BHM GSec(last year). The system has to be redesigned and hence, wasn’t implemented this semester. Trials have been done and problems identified.
  2. Virtual Help Desk: The team decided not to create the virtual help desk this semester owing to extreme time crunch. Since, most representatives wanted a complaint portal instead of a virtual help desk, the approval process for the same was initiated. The model was discussed and subject to the next general secretary, should be implemented from the coming semester.
  3. Formal alumni database for all boards and hostels: Alumni database for the college has been maintained through alma connect. All the hostels were asked to maintain their own hostel databases in the previous AAIP meeting, its implementation, again, is subject to hostel initiatives.
  4. Online repository of research projects, scholarships, and technical events: An online repository of research projects (the Ideate-Seek-Collaborate platform) was started with help from Prof Bala.

 

Incomplete-

  1. Zero Waste campus
  2. Publicizing work done by reps through IITDOnAir: The board decided against publicizing work done by reps because of the team nature of any task assigned to them.
  3. Electronic Voting in House Elections: Having e-voting at the hostel level was not deemed to be feasible due to the large electorate and semantics. At the institute level, the system had to be redesigned to accommodate changes in the BSW constitution.
  4. End Sem feedback for reps: End of semester feedback of individual reps wasn’t implemented as it didn’t seem very practical owing to the group nature of working of the reps.
  5. Peer review: Peer review wasn’t implemented. It was thought of to create teams of reps who want to work together. This was ensured by making the teams open, subject to reps’ own interest.

 

Other Highlights-

  1. Hospital-Related Changes:
  • Hospital digitization- All the information about doctors, timings etc has been made available on the website. They also follow a number based system to manage people.
  • General changes- Introduction of specific doctors for students, identification of hospitals where 1lac insurance can be used to get tests, implementation of system for ensuring all medicines prescribed by doctors are there in the pharmacy. Reimbursement of fee charged for life threatening diseases is under progress.

2. New Code of Conduct: Successfully created a Code of Conduct for campus students specifying the Do(s) and Don’t(s) in the campus which is aimed at putting an end to moral policing and protecting the interests of both students and security officials alike. Approved in SAC and is awaiting discussion with the security office.

3. Re-evaluation of the schemes of bicycle sharing system.

4. Identification of curriculum issues for curriculum review

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